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Picnic Rentals

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1. What CSD parks are available to rent?

We offer three park sites, in Elk Grove, to host your personal, family, or company picnic. Various sized sites are available for accommodating up to 500 people. All other CSD parks are available on a first come basis.
•Derr-Okamoto Community Park 9550 Mainline Drive Elk Grove, CA 95624 •Elk Grove Park 9950 Elk Grove Florin Road Elk Grove, CA 95624 •Morse Community Park 5540 Bellaterra Drive Elk Grove, CA 95757

2. How far in advance can I book a picnic site?

Picnic bookings are available March through October only, based upon availability. Picnics for a specific date are accepted on a first come, first served basis, a maximum of one year in advance of the date. Applications will not be accepted after the close of business on Wednesday for the upcoming weekend. If mailing/e-mailing/faxing, 3 weeks advance notice is required to be processed. If 3 weeks advance notice cannot be provided, then the application process must be done in person.

3. How do I book a picnic?

Applications are processed in the order they are received. Walk-in customers have priority over e-mailed, faxed or mailed applications. Completed facility rental applications will be accepted via walk in or fax to our locations below. You may also email your completed application. Wackford Community and Aquatic Complex: 9014 Bruceville Road, Elk Grove, CA 95624 Open Monday - Friday, 8am – 8pm and Saturday - Sunday, 8am - 5pm, Fax: (916) 405-5659; CSD Administrative Office: 8820 Elk Grove Blvd., Elk Grove, CA 95624 Open Monday – Thursday, 8am - 5pm and Friday 8am - 12pm Fax: (916) 685-6942

4. How long does it take to book a picnic site?

Walk in requests are processed and completed at time of walk in. E-mailed, faxed and mailed applications may take up to 3 – 5 business days to process and complete if there are no questions on your application.

5. Can I save a date or place a hold for a certain site?

No, staff is unable to save dates or hold sites. All sites are booked on a first come, first serve basis and require a completed application and full payment to reserve your date and site.

6. Do I have to pay the full amount when I submit the application?

Yes, payment is due in full to book your picnic site. Card payments accepted are Visa, Discover and MasterCard. Cash payments are accepted with no denomination higher than a $20. Check payments must be written out to Cosumnes CSD. Apple Pay is not currently accepted.

7. Is there a discount for non-profits?

If applicant is seeking a discount as a non-profit/ not for profit they must comply with the following requirements:
1. Organization must operate, conduct regular meetings or have an office within the boundaries of the Cosumnes Community Services District (95757, 95758, 95624).
2. Organization must present government issued documentation of non-profit tax-exempt status (i.e., State letter).
3. The non-profit/ Not for Profit discount is applied to the base facility rental fee only.

8. How long do I get the park for?

Picnic hours are from 7 am to 7 pm. The picnic site is yours for the day, during park hours. A minimum of one adult must be at your booked site no later than 11:30 am. Reservations cannot be guaranteed after that time, if nobody is at your site by 11:30 am the reserved picnic site will be released.

9. What is the Cancellation / Refund Policy?

• In excess of six months in advance of the scheduled date, 25% of fees are retained
• Sixty-One (61) to 180 days notice, 50% of fees retained
• Less than 60 days notice, 100% of the fees retained
• All cancellations must be submitted in writing including the signature of the person appearing on the rental application, the event date, facility reserved, and the date of the cancellation request.
• Fees will not be refunded for picnic times not used or undesirable weather.

10. Can I have amplified sound?

Amplified sound, such as a band or DJ may be approved at Elk Grove Park, sites 9B or Rotary Grove, with restrictions. At site 9B amplified sound must face the into the parking lot / swim center and away from residences. Use of battery operated radio, iPod deck or similar or small speakers with a phone are acceptable at other picnic site bookings.

11. Can alcohol be served?

Alcohol may be consumed without a license when there is no monetary exchange for the beverage and/or when there is no admission charged. Alcohol must be specified on picnic application. Glass bottles are not permitted at CSD parks. Events involving an exchange of money for a meal require a license from the State of California Department of Alcoholic Beverage Control; this license must be displayed prominently during the event.

12. Can I bring decorations?

The use of nails, tacks, staples, is prohibited. All signs and decorations must be removed after the picnic has ended. All balloons must be secured and taken down after the picnic. At no time should balloons be released into the open.

13. Are there rules for bounce houses or other amusement attractions?

When hiring an attraction or supplying equipment the applicant must provide a certificate of insurance naming CSD as additionally insured from the attraction company, please contact CSD for a current Bounce House vendor list. At no time will vehicles be allowed on the lawn. Driving on the lawn will be cause for immediate cancellation of picnic, citation from District or local law enforcement and may result in additional fees. Games with large volumes of water are prohibited, e.g. dunk houses, water slides. Animal attractions are prohibited e.g. pony rides, petting zoos, dove releases.

14. Is there electricity?

Electricity is available at select sites but not guaranteed. If the success of the rental is dependent on electricity than a generator is strongly recommended.

15. Can I bring additional chairs and/or tables?

Yes, you may bring additional chairs and/or tables, please do not block sidewalks or walkways.

16. Do I need insurance?

A certificate of liability insurance is required when food / commodities are sold or expected attendance will exceed 500 guests. If food / commodities are not sold and expected attendance will not exceed 499 guests, then the applicant has the option to decline the optional liability insurance and assume responsibility. The CSD staff can provide the applicant with a quote for insurance. When selling alcohol a liquor liability endorsement will be required on the insurance certificate.

17. Are there rules for the barbeques?

Barbeque grill embers must be completely burned out and placed in an existing ash bin, park grill or removed from the park. Ashes are not to be dumped in trash cans or on lawn. Use of privately owned propane grills is prohibited, commercially operated propane grills may be permitted at  special event picnics.

18. Any other general information I need to know?

•Rentals involving fees for participation, selling of commodities, amplified music (e.g. live bands or DJ setups), entertainment attractions (e.g. bounce houses, climbing walls), or sales of food and alcohol may be considered Special Events rather than Picnics. Special Events are subject to a different approval process and require a minimum of 90 day’s notice. •Park staff is not available for loading and unloading any type of equipment. •All equipment used during the picnic site rental must be removed from the site during the time allotted in the rental contract. The CSD is not responsible for damage or theft of items left by the rental party or services contracted by the rental party. •Portable toilets (porta potties) can be provided for an additional fee and must be arranged through the CSD. CSD staff will assist in placement of the porta potties. Placement will be made as close to the site as possible without causing damage to CSD property. CSD staff will not prevent the use of the units by the public. •The CSD reserves the right to cancel all activities if the activities differ from what is stated in the rental application and / or the renter does not meet contractual terms, the rental will be cancelled without a refund. •Dogs must be on leashes and kept with owners at all times. Dog owners are required to immediately clean up after their dogs. •The renting party is responsible for securing and posting all required licenses / permits. •Sub-leasing to another individual or party is strictly prohibited. •CSD District properties, including picnic sites, are regulated under Ordinance No. 15. Copies are available on the CSD website at www.yourcsd.com •Available parking is not guaranteed and may be limited. •Security may be required for events held at any CSD facility or CSD outside rental space. The rental party will be notified of security charges upon contract signing. •All trash must be placed in receptacles provided. The CSD will provide additional trash liners if needed. •A minimum of one adult must be at your booked site no later than 11:30 am. Reservations cannot be guaranteed after that time, if nobody is at your site by 11:30 am the reserved picnic site will be released. •In the event of undesirable weather, including park closures, the CSD will not be responsible for the interruption to the event. The CSD reserves the right to close a park or facility due to unsafe conditions or inclement weather.