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1. What is an eligibility list?

An Eligibility List is a list of candidates who have successfully passed the recruitment and examination process for a specific classification. Qualified candidates who pass the examination are placed on a certified Eligibility List. Candidates from the certified Eligibility List are referred to the department to fill vacancies as they occur.

Please note: The same eligibility list will be used for each classification, regardless of the department.

2. What types of eligibility lists are there?

The District has two types of lists:

• Ranked Lists – Candidates placed on a certified Eligibility List in order of their final score, or
• Equally Ranked List – Candidates placed alphabetically on a certified Eligibility List, and

 

Depending on the classification, the list will be:

• Restricted – Limited to current District employees, or
• Open – Includes both internal and external candidates

3. What if I was on a previous eligibility list?

All previous eligibility lists have been terminated. If you have questions about an earlier eligibility list, you are encouraged to contact your supervisor or human resources.

4. Will the District establish an eligibility list for all non-represented classifications?

No. The district will establish an eligibility list for non-represented full-time classification in the following grades:

• General employee grades 1-5
• Professional/supervisor grades 1-2
  • Manager grades – 1-3

5. What types of examinations will be conducted?

Examinations will consist of one or more of the following assessments:

• Written examination
• Oral examination
• Performance examination
• Evaluation of training and experience
• Assessment center

The examination will specifically relate to the job description established by the district. The final score shall be determined by the total of the scores earned for each part of the examination, based on the relative weight assigned to each part of the examination.

6. Can I be on more than one list?

Yes, eligible candidates may be placed on multiple eligibility lists. However, a candidate’s rank on one list does not transfer to another. Candidates must successfully pass the recruitment and examination process for each eligibility list.

7. How do I know how I ranked?

Once the list is certified, candidates will receive notice of their exam results, including their rank on the list.

8. When will the eligibility list expire?

An eligibility list will remain active for 12 months unless extended or terminated earlier. Candidates on the eligibility list will be notified of any changes to the expiration date.

9. Can I be removed from the list if I decline an interview?

Yes, candidates who decline to be interviewed two (2) times will be removed from the list. Additionally, candidates who interview four (4) times for a position on the same eligibility list and are not selected will be removed from the list.

10. Are there other ways to be removed from the list?

Yes. Candidates may be removed from an eligibility list for any of the reasons identified in policy 3117, recruitment and selection.

11. I completed the examination. When will i get hired?

When vacancies occur, the top three (3) candidates from the ranked list will be referred to the hiring manager for the selection interview process. Candidates will receive notification from hr to determine interest in the position. Once notified, candidates have three (3) calendar days to respond.

All candidates referred are determined to be qualified, and upon completion of the selection interview process, the hiring manager may select any eligible candidate referred from the Eligibility List. For example, if there are six (6) names on the list, the District must first choose from numbers 1, 2, or 3; if number 3 is selected, the second hire must be made from numbers 1, 2, or 4, et cetera.

If an additional vacancy in the same workgroup exists within ninety (90) days of the initial interview, the hiring manager may elect to forego the selection interview process.